ActivTrak reports on productivity and AI impact using behavioral work data it collects across people and technology. I've put ten alternatives for 2026 in order below. For each one, you'll see the team it fits best, its tracking method, and what it costs today.
TL;DR
Reflow is my top ActivTrak alternative for 2026, built for enterprise operations teams that want each workflow run measured step by step. Timesheets aren't needed, because a native Mac and Windows agent records work time and productive time. While the work is underway, Reflow checks each run against its SOP. It ranks the steps worth automating and can run the automation itself, then reports the return once the change is live.
If you want payroll attached to tracked hours, I'd look at Time Doctor and Hubstaff first: Time Doctor sets team productivity against AI-matched benchmarks from similar teams. Hubstaff's payouts go out in multiple currencies once hours are approved.
DeskTime and eMonitor record automatically from the desktop: DeskTime writes an AI Summary of each day, while eMonitor reports late and absent shifts and adds DLP alerts on its Professional plan.
Among the time trackers, privacy-first teams should shortlist Timely and Toggl Track: In Timely, each person's Memory tracker log stays private until they approve it. Toggl Track has published a position against screenshots and camera tracking.
ActivTrak's free plan stops at three workers: There's no user cap on TimeCamp's free plan, while Apploye's Starter covers ten people with screenshots and payroll included. Clockify's free plan allows five.
How do you choose the best ActivTrak alternative?
The best way to choose is to name the ActivTrak job you want done differently, then test each candidate against the four criteria I used for this ranking:
Check that the tool records work itself: Each tool had to collect its own data, through a timer, a background tracker, GPS, or a desktop agent. Analytics layers that depend on another product's timesheets didn't qualify.
Find something ActivTrak's plans leave out: Hubstaff's multi-currency payouts and Apploye's client invoices are two examples. Reflow goes furthest here, because it records each workflow run step by step (skipped and repeated steps included) and compares the run with its SOP as it happens. A tool whose plans repeated ActivTrak's feature list wouldn't give you anything new for the effort of switching.
Match the data to the decision it supports: ActivTrak's activity and productivity scores support coaching and capacity planning. ActivTrak's $21 Workflow plan aims at automation decisions as well, listing task discovery and prioritized recommendations plus impact measurement after a change. Reflow gets to the same decision from step-level records of each run, without any integrations.
Count what's generally available today: I didn't weigh ActivTrak's MCP Server, listed as beta, or Apploye's AI report analysis and AI chatbot, both marked coming soon. TimeCamp bills its AI Time Tracker by token usage, a charge I've flagged in TimeCamp's section.
What are the best ActivTrak alternatives in 2026?
Reflow is the best ActivTrak alternative in 2026, recording operational work through a Mac and Windows agent and reporting on each workflow run.
Time Doctor takes second place for benchmarked productivity reports with payroll. Hubstaff comes third, mainly for its multi-currency payouts.
Each tool's best fit and entry price are in the table below:
Tool | Best for | Starting price | Tracking method |
Reflow | Step-level readouts of each workflow run, checked against the SOP while work is underway, with automation ROI measured after launch. No integrations needed. | Not published; quoted after a demo | Native Mac and Windows agent; no manual entry |
Time Doctor | Payroll and shift schedules on Standard, plus Benchmarks AI and video screen recording on Premium. | From $6.67/user/month billed annually | Automatic background tracking |
Hubstaff | GPS and timer-based tracking that feeds payroll and multi-currency payouts. | From $4.99/seat/month, two-seat minimum | Timers, GPS, or the Silent app |
DeskTime | Tracking from power-on, plus a written AI Summary of each day. | From $6.42/user/month billed annually, excluding VAT | Automatic from power-on |
Timely | A private Memory tracker with AI-drafted timesheets that each person approves. | From $9/user/month billed yearly | Private Memory tracker, then AI-drafted timesheets |
eMonitor | Shift attendance reports and USB blocking on Windows, macOS, Linux, and Chromebook. | From $3.90/user/month billed annually | Automatic agent, Chromebook included |
TimeCamp | AI-filled timesheets and labor-cost tracking, with BI pipelines on Enterprise. | Free for unlimited users; paid from $3.99/user/month billed annually | AI Time Tracking Agent or keyword rules |
Apploye | Screenshots and payroll for up to 10 users at no cost, plus client invoicing. | Free for up to 10 users; paid from $4.50/user/month billed annually | Timers, with automatic clock-in and clock-out |
Toggl Track | Calendar-based time entry and flexible reports, with a stated position against screenshots. | Free for a limited number of users; paid from $9/license/month | Self-logged timers and calendar entries |
Clockify | Free timers for five people, then low-cost plans for invoicing or monitoring. | Free for up to 5 users; paid from $3.99/seat/month billed annually | Timer, Timesheet, Calendar, or Auto tracker |
#1: Reflow
For enterprise operations teams, Reflow is the best ActivTrak alternative in 2026, measuring each workflow step by step from data captured with no manual entry.
Managers get the time-tracking basics first, including work, session, active, and productive time plus a productivity trend per team. None of it relies on timers or timesheets.
Above that layer, Reflow reports four numbers per workflow:
Total runs.
Average run time.
Average deviation time.
Potential savings, in hours per month.
Disclosure: Reflow is our product. Below I explain why I rank it first. I also list the ActivTrak jobs Reflow leaves to other software.
Reflow captures the steps of each workflow in their real order while the work is going on. That record includes any skipped or repeated steps.
Machine learning classifies what the native Mac and Windows agent records. Setup takes no integrations or engineering time on your side.
Here's what I'd point an ActivTrak buyer to first:
Step-by-step workflow maps
Each run appears in Reflow as a timed sequence of steps. Any step that was skipped or repeated is marked.
Invoice correction and reissue logged 2,320 runs in Reflow's example data, averaging 5 minutes 20 seconds each.
Average deviation across those runs was 1 minute 55 seconds. The potential savings Reflow calculated for the workflow come to 65.4 hours a month.
Productivity and utilization figures describe a team's overall effort. I find the workflow map more useful when you need to know where a single run slowed down.
Cost per unit of work
Reflow allocates operational time to customers, tasks, and projects. That breakdown gives you the unit economics of the work.
In the same example data, chargeback dispute triage ran 1,140 times. Runs averaged 9 minutes 40 seconds, while deviation averaged 3 minutes 20 seconds.
Multiplying that run time by the loaded cost of the analysts handling disputes gives a cost per case. I've found that figure is the first one a finance team asks for when someone proposes automating the triage.
SOP checks on each run
Reflow checks each run's actual steps against the expected steps in its SOP. Drift shows up during the run itself.
The example data includes 145 data deletion requests, each taking 4 minutes 15 seconds on average.
A skipped verification step in any of those runs would be flagged against the SOP straight away, while the request could still be put right.
Looking across many runs, you'll also spot inconsistencies and emerging compliance risks.
Ranked automation and measured ROI
Automation candidates come out of Reflow in order of impact, each one listing the steps it would automate.
ROI is reported from how the workflow performs after launch.
Here’s an example of evaluating the Refund Requests SOP: More than half of that workflow's time, 52%, goes to repeatable lookup, copy-paste, and multi-system update steps.
Reflow proposes automating "lookup + populate + update", which would cut those steps to 25 seconds and save 1 minute 40 seconds per case. Reflow also projects an end to missed-field errors.
You can have Reflow run that automation too. Reporting on the workflow continues afterward. I'd review those post-launch numbers before picking the next candidate.
💡 Reflow data is protected by strict access permissions and encrypted both in transit and at rest. Each security and compliance control is listed in Reflow's Trust Centre.
Agent capture with no manual entry
Reflow's agent, native to Mac and Windows, logs work one interaction at a time. Machine learning then tags each interaction by project and type of work and marks it productive or not.
There's no timer to start. Manual time entries aren't accepted either.
The same records feed Reflow's task mining. Any classification that needs a judgment call goes to a person for review.
Workforce intelligence, the layer managers use to understand headcount and how people work, comes from this data too, as do workflow intelligence and workflow automation above it.
How is Reflow different from ActivTrak?
ActivTrak measures productivity and AI impact across people and technology. Its Workflow plan also discovers tasks and recommends what to automate. Reflow records each workflow run step by step and checks it against the SOP as the work happens.
Reflow doesn't cover attendance or schedule adherence. If your team tracks those next to productivity, I'd say ActivTrak is a strong fit.
All three Reflow layers, from workforce intelligence through workflow automation, draw on one dataset that needs no integrations.
Here's a side-by-side view:
ActivTrak | Reflow | |
Primary output | Productivity, utilization, workforce, and AI impact insights, plus task discovery and prioritized automation recommendations on the Workflow plan | Four figures per workflow: total runs, average run time, average deviation time, and potential savings in hours a month |
How work is captured | An agent with automatic time tracking and automatic activity classification, which IT can install remotely or deploy silently | Continuous recording by a native Mac and Windows agent, classified by machine learning |
Unit of measurement | Time and activity by user, team, app, website, and work location | Every step of each run, in order, including skipped and repeated ones |
Data accuracy controls | Potential false activity detection, mouse-jiggler detection, and activity logs for data validation | Capture by the agent alone; manual entry isn't possible |
Screen content | Title bar and full URL visibility (optional), screenshots, and live screen view through the Screen Details add-on | Operational signals needed to understand workflows; no personal content by default |
Process compliance | Schedule adherence, work location policy validation, compliance alarms, sensitive content detection, and USB device and file transfer detection | A live comparison of each run with its SOP |
Automation guidance | Workflow plan ($21): work pattern and task discovery, prioritized recommendations, AI and automation opportunities, and post-change impact measurement | Ranked automation candidates with the steps named, ROI measured after launch, and the option to have Reflow carry out the automation |
Attendance and scheduling | Attendance, schedule adherence, configurable work schedules, and break time identification | Not covered |
Integrations | Workday, ADP, ServiceNow, Salesforce, Slack, and others, with HRIS and BI connections through add-ons | None required; Reflow works across your systems as they are |
Security and compliance | HIPAA, GDPR, CCPA, and SOC 2 Type 2, with SSO and MFA | Encryption in transit and at rest, plus SOC 2 Type 2, HIPAA, GDPR, and CPRA/CCPA |
Pricing | Free for up to 3 workers; paid plans from $10 to $21 per worker per month billed annually | Not published; quoted after a demo |
Trialling it | A 14-day trial of the Workforce Management and Productivity Optimization bundle, then the Free plan | A parallel trial beside ActivTrak |
Reflow pricing
Reflow doesn't publish its pricing. Quotes come after a demo.
💡 White-glove onboarding means Reflow's team handles the platform setup.
During the trial, I'd suggest running Reflow alongside ActivTrak to get two datasets for the same weeks of work.
Reflow pros and cons
✅ Recommended automations can be executed on Reflow and then measured there.
✅ Setup needs no integrations or engineering resources.
✅ Each workflow's readout includes run counts, timing, deviation, and potential savings.
✅ Cost per unit of work is broken down by customer and project.
✅ Deviations from the SOP surface mid-run.
✅ Work is captured without anyone starting a timer or typing an entry.
✅ Organizations configure collection and can limit views to aggregated or anonymized data, under SOC 2 Type 2, HIPAA, GDPR, and CPRA/CCPA compliance.
❌ Attendance tracking and shift scheduling are outside Reflow's scope.
❌ There's no public price list; pricing comes as a quote.
#2: Time Doctor
Best for: Teams that want productivity ratings set against peer benchmarks, with payroll and shift schedules run from the same hours.
Similar to: DeskTime, Hubstaff.
Time Doctor tracks hours in the background and can run payroll from them.
Reporting extends to Benchmarks AI and Meeting Insights, along with video screen recording and an executive dashboard.
Features
Productivity scoring: from Standard, website and app usage reports with productivity ratings the company defines, plus work-life balance metrics.
AI-built reports: Benchmarks AI shows how a team's productivity stacks up against AI-matched peer teams. The Unusual Activity AI Report looks for input from mouse jigglers and keyboard simulators. The Office vs Remote report is part of the same set.
Pay and hours: attendance, schedules, leave and break tracking, time approvals, and payroll in one place.
Screen capture: screenshots, plus video screen recording.
Pricing
Time Doctor publishes three plans plus a custom Enterprise option, and add-ons let you buy individual AI reports without moving up a plan.
I'd normally start on Standard if payroll is part of the plan, because Basic doesn't include it.
Basic ($6.67 per user per month annually, $8 monthly): screenshots, automatic tracking online or offline, the timeline report, groups, and projects and tasks.
Standard ($11.67 annually, $14 monthly): 60-plus integrations, real-time notifications, work-life balance metrics, web and app usage with productivity ratings, attendance and schedules, leave and break tracking, time approvals, and payroll.
Premium ($16.70 annually, $20 monthly): Benchmarks AI, the Unusual Activity AI and Office vs Remote reports, Meeting Insights, Software Cost Insights, video screen recording, an executive dashboard, client login, SSO, open API access, and a dedicated success manager.
Enterprise (custom pricing): a private cloud deployment option, guided implementation with professional services, and customizable BI dashboards.
Add-ons: native HRIS and payroll integrations at $200 each per month, and Software Cost Insights, Benchmarks AI, or Unusual Activity Reporting at $3 per user a month for each one on Basic and Standard.
Pros and cons
✅ More than 60 integrations are available from Standard.
✅ You get real-time notifications on Standard.
✅ A dedicated success manager is assigned on Premium.
✅ Guided implementation and professional services are available for Enterprise rollouts.
❌ Each native HRIS or payroll integration costs $200 a month.
#3: Hubstaff
Best for: Field and remote teams whose tracked hours go straight to payroll, with project budgets that warn before an overrun.
Similar to: Time Doctor, Apploye.
Hubstaff carries tracked time all the way to payment, paying approved hours in multiple currencies through Payoneer, PayPal, Wise, or Deel.
Its Insights module covers utilization trends and capacity gaps, along with how time splits between focus and meetings.
Features
Tracking modes: GPS for field staff, background capture on company machines through the Silent app, and timers on desktop, mobile, or web.
Monitoring controls: optional screenshots, app and URL tracking, and activity rates, with settings and visibility adjusted per team.
Insights analytics: work classification, unusual activity detection, utilization trends, capacity gaps, and focus and meeting time.
Paying people: multi-currency payouts from approved time on the pay frequency you set, with overtime, holidays, and time off tracked alongside.
Budgets and billing: project and client budgets that show real-time cost data and warn you before an overrun, plus expense tracking and invoices for clients and teams.
Developer access: a public API plus a CLI and an MCP server for scripts and AI assistants that need Hubstaff data.
Pricing
Hubstaff prices by seat and sets a two-seat minimum on every plan below Enterprise.
I'd check the monthly screenshot and app and URL record caps on Starter and Grow before picking a plan.
Starter ($4.99 per seat per month): the timer on every platform, activity levels and timesheets, screenshots and app and URL tracking at 500 records per seat a month, invoicing for up to 5 clients, and payments and payroll in limited form.
Grow ($7.50 per seat per month): a one-day email support SLA, project budgets with expense tracking, idle time-out, 1,500 screenshot and app and URL records per seat a month, one integration, and Tasks.
Team ($10 per seat per month): complete payments and payroll, scheduling, attendance, overtime, holidays and time off, timesheet approvals, team invoices and client budgets, unlimited integrations, audit logs, a limited public API, chat support, and three months of Insights on trial.
Enterprise ($25 per seat per month, billed annually): the Silent app, Locations, and Insights at no extra cost, SCIM, SSO, and account provisioning, HIPAA and SOC 2 Type II compliance, a two-hour email SLA, an account rep assigned to you, and concierge setup.
Add-ons (per seat per month): $3.33 for Locations, $1.67 for Data retention, and $2.50 each for the Silent app, More screenshots, Tasks, or Insights.
Hubstaff's trial runs 14 days with no card needed, and a 30-day money-back guarantee applies after purchase.
Pros and cons
✅ Team includes audit logs and chat support.
✅ GPS-based tracking covers staff working in the field.
✅ Enterprise customers don't pay extra for Insights, Locations, or the Silent app.
✅ Grow adds idle time-out and project budgets at $7.50 per seat.
❌ Starter limits client invoicing to 5 clients and offers payments and payroll in limited form.
#4: DeskTime
Best for: Managers who want a written AI Summary of each day, with productivity scores for each person and team.
Similar to: Time Doctor, eMonitor.
DeskTime writes an AI Summary, a daily recap generated from tracked activity.
No timer is involved, since recording starts at power-on. Meetings and video calls are tracked as well and don't register as idle time.
Features
Activity scoring: a productive or unproductive grade for each app, URL, and document title (email subject lines included), rolled up into personal and team scores.
Idle and offline time: idle detection, plus a way to add hours worked offline.
AI Summary: a daily recap that AI generates from tracking data.
Planning: an absence calendar alongside project and task time, plus shift scheduling.
Calendars and API: Google and Outlook calendar sync, Jira, Asana, and Zapier integrations, an API, and a custom API on request.
Screenshots and data security: proof-of-work screenshots, ISO 27001 and ISO 27701 certification, encryption in transit and at rest, and 2FA.
Pricing
DeskTime lists two plans, and the main step up between them is Premium's screenshots and API access. Rates exclude VAT, with a free month included on annual billing.
Pro ($6.42 per user per month annually): document title tracking and productivity calculations, plus Google and Outlook calendar sync, for startups and small teams.
Premium ($9.17 per user per month annually): screenshots, shift scheduling, the API, and integrations with Jira, Asana, Zapier, and more.
Enterprise (custom pricing, 200-plus users): an account manager, employee training, and a custom API on request.
You can try DeskTime for 14 days without entering card details. It's ideal to use that trial to see how document titles show up in your team's productivity scores.
Pros and cons
✅ Email subject lines count toward document title tracking.
✅ Enterprise customers get employee training.
✅ Zapier, Jira, and Asana integrations are available on Premium.
✅ Absences are tracked on a dedicated calendar.
❌ Enterprise pricing starts at 200 users, leaving smaller teams to choose between Pro and Premium.
#5: Timely
Best for: Teams that want automatic capture kept private to each person until they approve it, with capacity views for managers.
Similar to: Toggl Track, DeskTime.
Timely's AutoSheet uses AI to sort captured time into projects and clients and drafts a timesheet for each person to approve.
The Memory tracker log behind AutoSheet is visible to its owner alone. Timely also states in writing that it takes no screenshots and does no keystroke logging.
Features
Private capture and approval: the Memory tracker records app and website use with durations. Entries reach a manager once the person approves them. By Timely's own figure, finishing an AutoSheet draft takes under two minutes.
Capacity and overtime: the People dashboard shows who is over capacity and where overtime is building, along with the billable share of the week. Timely also offers capacity management and reporting, along with overtime and undertime tracking.
Project controls: recurring budgets, budget milestone alerts, planned time, project health monitoring, billable and cost rates side by side, and locked periods.
Connections: API access, plus sync with project management and accounting tools.
Pricing
User limits are the clearest dividing line between Timely's plans, from 5 users on Starter to no cap on Unlimited.
I usually point teams that want capacity reporting straight to Unlimited, since that's the plan where it appears.
Starter ($9 per user per month yearly, $11 monthly): API access, billable hours reporting, project health monitoring, AI categorization, and automatic time tracking, for up to 5 users and 20 projects.
Premium ($16 yearly, $20 monthly): up to 50 users and unlimited projects, with planning, budgets and costs, team management, and project management and accounting tool sync.
Unlimited ($22 yearly, $28 monthly): premium customer success, support for 50-plus currencies, Azure user management, overtime and undertime, and capacity management and reporting, with no user limit.
Enterprise (contact sales): priority support, monthly or quarterly reviews, team training, and onboarding tailored to the organization.
Tasks add-on (from $5 per person, any plan): progress tracking against deliverables, plus task assignment and scheduling.
Pros and cons
✅ Starter includes API access.
✅ More than 50 currencies are available on Unlimited.
✅ Enterprise accounts get monthly or quarterly reviews.
✅ Premium syncs with project management and accounting tools.
❌ Task assignment and scheduling require the Tasks add-on, from $5 per person.
#6: eMonitor
Best for: Shift-based teams that want late, absent, and off-shift reporting next to app and website productivity data.
Similar to: Apploye, Time Doctor.
eMonitor logs clock-in and clock-out automatically and reports who was late, absent, or working off their shift pattern.
The same agent also raises DLP alerts, with one feature set across Windows, macOS, Linux, and Chromebook.
Features
Shift reporting: attendance logged automatically, lateness reports, configurable shifts, and shrinkage and break time reports.
Who sees what: managers are limited to their own reports, while employees can check their own figures.
Activity and idle time: active versus idle detection and per-app time at person, team, or company level, with app and site classifications set by role.
Screenshots and live view: screenshots on a schedule or set off by activity changes, plus live video monitoring and blurring of sensitive applications.
USB and file controls: alerts when someone breaks a data policy, along with USB device blocking and file transfer and cloud upload monitoring.
Deployment and exports: MDM or self-install rollout, with CSV and PDF exports and a BI tool connection.
Pricing
eMonitor bills annually or quarterly, and data retention grows with each plan, from 7 days to 90 days to a custom period.
My recommendation is to evaluate Professional first, since screenshots and DLP alerts begin there.
Starter ($3.90 per user per month annually, $5.90 quarterly): 7-day retention, monthly attendance and timesheet reports, app and website tracking with productivity classifications, automatic attendance, interactive-mode tracking, and one shift configuration, for up to 25 users in up to 2 teams.
Professional ($6.90 annually, $10.90 quarterly): 90-day retention, up to 10 teams, several shift configurations, a week of detailed activity, summary alerts, reports on lateness, productivity, and app and URL usage, 2 screenshots per 10 minutes, a configurable idle timeout, and silent tracking mode.
Enterprise ($13.90 annually, $22.90 quarterly): real-time statuses and alerts, live video monitoring, screenshot blurring, break time, shrinkage, custom, and suspicious activity reports, API access, Azure SSO, custom retention, up to 50 teams, phone support, and a dedicated account manager.
Pros and cons
✅ Professional can run in silent tracking mode, with an idle timeout you configure.
✅ Up to 50 teams can be set up on Enterprise.
✅ Enterprise's real-time statuses and alerts show activity as it happens.
✅ Suspicious activity reports are available on Enterprise.
❌ Detailed activity on Professional goes back one week.
#7: TimeCamp
Best for: Teams tracking budgets, labor costs, and fixed-fee projects at a low per-user price.
Similar to: Clockify, Timely.
TimeCamp tracks labor costs and fixed-fee projects next to its timesheets, at a low per-user price.
Its AI Time Tracking Agent can complete timesheets in the background, with usage charged by the token.
Features
Money controls: invoices for Xero or QuickBooks, billable rates with rounding, fixed-fee projects, labor cost and expense tracking, and budgets and estimates that alert you.
Automatic capture: keyword rules that route time to tasks, the AI Time Tracking Agent and AI Timesheets, a personal activity timeline, and idle time tracking.
Activity and screens: app and website tracking with private time, plus screenshots, remote work detection, and Unusual Activity monitoring.
Approvals and attendance: an attendance calendar with overtime and time-off tracking, a time clock kiosk, and timesheet approvals.
AI Operational Hub: real-time, privacy-first reporting on the whole team's time.
Warehouse and BI access: TimeCamp data can flow to a data warehouse, a BigQuery pipeline, or Power BI through API templates, with user directory sync and self-hosted or private cloud options.
Pricing
TimeCamp's free plan has no cap on users or projects, which makes it an easy place to start.
I'd run it for a few weeks before upgrading, since the AI Time Tracker is already available there, billed by token usage.
Free ($0): unlimited users and projects, 2FA, timesheets in the mobile, desktop, and web apps, and the token-billed AI Time Tracker.
Starter ($3.99 per user per month annually, $5.49 monthly): project templates, bulk edit, time added for others, unlimited tasks, Excel report export, decimal format, profile editing, attendance and time-off, overtime tracking, an attendance calendar, and invoicing.
Premium ($6.99 annually, $9.99 monthly): one integration, scheduled email reports, management roles, project archiving, unlimited tags and subtasks, the option to hide time and pages, time rounding, billable time, budgets and estimates with budgeting alerts, the Resource Planner, and app and website tracking with private time.
Ultimate ($9.99 annually, $13.99 monthly): SSO, unlimited integrations, data export, custom user roles and custom fields, mandatory tags, time entry history, a pivot table, timesheet approvals, screenshots, remote work detection, Unusual Activity, expenses, billing rates with historical rates, labor costs, and fixed-fee projects.
Enterprise (on request): team onboarding and training, setup assistance, enterprise support with an SLA, an audit log with activity history, user directory sync, whitelist mode, custom activity categories, custom invoice templates, custom reports and integrations, .
Pros and cons
✅ Invoicing and an attendance calendar are included with Starter at $3.99.
✅ Ultimate adds SSO and custom user roles.
✅ A time clock kiosk is available for attendance.
✅ Self-hosted and private cloud deployments are options on Enterprise.
❌ Budgets and billable time require Premium, one plan above Starter.
#8: Apploye
Best for: Remote teams that want screenshots and payroll free for up to ten people, with client invoicing in the same app.
Similar to: Hubstaff, Time Doctor.
Apploye combines screenshot monitoring and app and URL tracking with payroll and client invoices in one app.
For live oversight, Apploye adds Real Time Active View and instant screenshots.
Features
Pay and clients: payroll runs based on each member's pay rate, and client invoices generated from tracked hours.
Attendance: automatic clock-in and clock-out with leave management, while timesheets are generated automatically for approval.
Live and recorded views: Real Time Active View, instant screenshots, periodic screenshots that can be made optional or more frequent, and full session recording as an add-on.
Reports: activity analytics, app and URL tracking, and custom reports. AI report analysis is listed as coming soon.
Platforms and hosting: Chrome, Android, iOS, Linux, Windows, and Mac apps, with add-ons for white labelling, on-premise hosting, and Stealth Mode.
Pricing
Apploye lists its Elite and Power rates as reduced from higher list prices, so I'd confirm the current rate at checkout.
Extras such as screen recording and white labelling are sold as add-ons.
Starter ($0, up to 10 users): payroll, invoices, clients and projects, screenshot monitoring, app and URL tracking, activity analytics, timesheets with approval, attendance and leaves, and time tracking.
Elite ($4.50 per user per month annually): custom reports, integrations, optional screenshots, and Real Time Active View.
Power ($8 per user per month annually): real-time instant screenshots, with More Screenshots and API Access included as add-ons, and an AI chatbot and AI report analysis marked coming soon.
Enterprise (custom pricing): guided onboarding, dedicated support, ACH payment, higher API limits, account provisioning, a Business Associate Agreement, and SSO.
Add-ons: $1 for API Access, $2 each for Stealth Mode or More Screenshots, $4 for Screen Recording, and $3 each for White Labelling or On Premise at 100-plus users, plus BigQuery at $1,000 per organization per month.
Pros and cons
✅ Power includes the More Screenshots and API Access add-ons at no extra cost.
✅ Apps run on Linux, iOS, Android, and Chrome as well as Mac and Windows.
✅ SSO and account provisioning are available on Enterprise.
✅ ACH payment is accepted on Enterprise.
❌ AI report analysis and the AI chatbot are still marked coming soon.
#9: Toggl Track
Best for: Teams that prefer self-logged time from calendars and timers, under a published position against screenshots and camera tracking.
Similar to: Timely, Clockify.
In Toggl Track's Calendar View, the day's calendar events appear beside the timesheet. A single click logs any of them as a time entry.
Background tracking is optional and private to the individual until they promote it. Toggl Track also publishes a position against screenshots and camera tracking.
Features
Ways to log time: apps for web, desktop, and mobile, plus browser extensions that connect to 100-plus tools and calendar sync with Google and Outlook.
Private background tracking: an optional activity record visible to the individual until they promote an item to a time entry.
Report builder: scheduled email delivery, up to three grouping levels, custom columns, and utilization, profitability, billing, workload, detailed, and summary reports.
Accuracy controls: an audit log, team reminders, locked entries, required fields, and timesheet approvals.
Revenue tracking: billable rates and project time estimates with alerts, plus profitability analysis and fixed-fee projects.
Pricing
Toggl Track sells per license, with a free plan for a limited number of users. You'll want to budget for Premium's renewal rate from year two, since the first-year rate is lower.
Free ($0, limited number of users): productivity reports, Google and Outlook calendar integrations, more than 100 integrations via the browser extension, and tracking on web, desktop, and mobile.
Starter ($9 per license per month): project tasks, team collaboration features, revenue and productivity analysis, billable rates, and project time estimates with alerts.
Premium ($14 per license per month in year one on annual billing, $18 after): SSO, Jira and Salesforce integrations, fully customizable and scheduled reports, timesheet approvals, data accuracy features, fixed-fee projects, and profitability analysis.
Enterprise (custom pricing): volume discounts on annual plans, multiple workspaces in one organization, custom integrations, personalized onboarding, and a dedicated customer success manager.
Pros and cons
✅ Calendar integrations with Google and Outlook are free.
✅ A 30-day trial on paid plans doesn't require a card.
✅ Jira and Salesforce integrations, plus SSO, are part of Premium.
✅ One organization can run multiple workspaces on Enterprise.
❌ Timesheet approvals and scheduled reports are Premium features.
#10: Clockify
Best for: Teams that want to start free, then add attendance, invoicing, or activity monitoring one plan at a time.
Similar to: TimeCamp, Toggl Track.
Clockify's Kiosk lets a whole team clock in from one shared device. Individuals log time through the Timer, Timesheet, Calendar, or Auto tracker.
Invoicing and labor cost tracking are also available, alongside attendance and scheduling.
Features
Personal and shared entry: the Kiosk and entering time for someone else, plus the Auto tracker, Calendar, Timesheet, Timer, a Pomodoro timer, and idle detection.
Activity and location: GPS tracking, screenshots, alerts, and activity monitoring.
Workforce planning: scheduling with forecasting, plus targets with reminders, overtime, attendance, and time off.
Billing and profit: billable rates and invoicing, recurring invoices and QuickBooks included, plus labor cost, profit, budgets, estimates, and expenses.
Data quality and admin: required fields, time audits, bulk edit, imports, approvals, and locked time, plus SSO, SCIM provisioning, and an audit log.
Pricing
Each paid Clockify plan can be billed monthly or annually.
My advice is to match your must-have features to a plan before upgrading, since invoicing is on Standard while screenshots and GPS are on Pro.
Free ($0, up to 5 users): reports and team activity, tracking integrations, a Pomodoro timer and idle detection, and unlimited tracking through the Timer, Timesheet, Calendar, and Auto tracker.
Basic ($3.99 per seat per month annually, $4.99 monthly): project templates, imports, bulk edit, time audit, required fields, billable rates, time entry for others, and the Kiosk.
Standard ($5.49 annually, $6.99 monthly): invoicing with recurring invoices, the QuickBooks integration, approvals, locked time, time off, attendance, overtime, targets and reminders, and a manager role.
Pro ($7.99 annually, $9.99 monthly): activity monitoring, screenshots, GPS tracking, scheduling, forecasting, labor cost and profit, budgets, estimates, expenses, custom fields, alerts, and email reports.
Enterprise ($11.99 annually, $14.99 monthly): SSO, SCIM provisioning, an audit log, control accounts, and a custom subdomain.
CAKE Bundle ($12.99 annually, $15.99 monthly): Pumble for team communication and Plaky for project management, added to Clockify Enterprise.
Pros and cons
✅ Basic already includes imports and project templates.
✅ Email reports and custom fields are included on Pro.
✅ The CAKE Bundle costs $1 more per seat than Enterprise on annual billing and includes two more apps.
✅ Control accounts and a custom subdomain are Enterprise options.
❌ The free plan stops at five users.
What does each ActivTrak alternative measure?
Nine of the ten alternatives record time and activity per person, project, or app. Reflow is the one that records each workflow run in sequence.
The table below lines up all eleven tools, ActivTrak included:
Tool | How capture starts | What it measures | What the data feeds |
ActivTrak (reference) | An agent with automatic time tracking, installed remotely or deployed silently | Time, activity, and app and website use by user, team, and work location | Productivity, utilization, capacity, schedule adherence, and AI impact reports |
Reflow | A Mac and Windows agent that records without timers or manual entries | The full step sequence of each workflow run, with skipped and repeated steps flagged | Live SOP checks and automation decisions, with ROI measured after launch |
Time Doctor | Background tracking with no timer | Time on websites and apps, rated for productivity | Benchmarks AI reports, payroll, attendance, and an executive dashboard |
Hubstaff | Timers in the desktop, mobile, and web apps, or GPS-based tracking | Project and client hours with activity rates | Payouts in several currencies, payroll, invoices, and budget alerts |
DeskTime | The computer starting up | Productivity-scored time across apps, URLs, and document titles | Daily AI Summaries and productivity reports |
Timely | The Memory tracker in the background | App and website time, sorted into projects and clients by AI | Approved timesheets and capacity views |
eMonitor | A single agent for Windows, macOS, Linux, and Chromebook | Clock-in times, active versus idle time, and time per app | Lateness and absence reports, plus DLP alerts |
TimeCamp | Keyword rules or the AI Time Tracking Agent | Time per project and task, with app and website activity | Invoices, labor costs, budgets, attendance, and timesheets |
Apploye | Apps for Mac, Windows, Linux, iOS, Android, and Chrome, with attendance captured automatically | Time per person and project, activity levels, apps, URLs, and screenshots | Payroll and client invoices |
Toggl Track | Timers, calendar events, or optional private background tracking | Hours by project and task | Billing, profitability, workload, and utilization reports |
Clockify | Kiosk, Auto tracker, Calendar, Timesheet, or Timer | Hours against projects and tasks | Labor cost, scheduling, attendance, and invoices |
For the nine time trackers, recorded hours end up in payroll runs, invoices, attendance records, or productivity scores.
Reflow's readouts inform a separate choice about which workflow steps to automate. Once an automation is live, Reflow measures what it changed.
If you're weighing two of these tools against each other, our guides to Time Doctor alternatives, Hubstaff alternatives, DeskTime alternatives, and Apploye alternatives compare each one with its own competitors.
When should you stay with ActivTrak?
I'd stay with ActivTrak if you want productivity analytics and AI adoption tracking from one vendor, priced per worker.
ActivTrak also fits better in these situations:
Leadership wants to measure AI tool adoption, usage, productivity impact, and cost through the AI Insights add-on, at $4 per worker per month.
Managers need schedule adherence and work location policy validation next to productivity data.
You'd like on-demand answers inside the product from Work Advisor.
Analysts want SQL access and customizable BI dashboard templates through the ActivConnect add-on.
IT wants mouse-jiggler detection and website blocking in the same product as productivity reporting.
Up to three people need basic activity visibility at no cost.
How does Reflow protect employee privacy?
By default, Reflow protects employee privacy by leaving out personal content and anything unrelated to how work is performed.
What it does gather are the operational signals needed to understand workflows.
Reflow is built to help organizations understand their workflows and capacity. It isn't employee surveillance software.
Collection rules: What Reflow collects is configurable down to the metadata level. Your organization also sets the boundaries on how the data may be used.
Views: Data can be shown in aggregated or anonymized form, depending on the visibility settings you pick.
Storage and access: Data can be stored locally under strict access permissions and is encrypted in transit and at rest.
Compliance: Reflow's Trust Centre documents SOC 2 Type 2, HIPAA, and GDPR compliance, along with support for CCPA/CPRA requirements.
ActivTrak takes a privacy-first approach of its own, with enterprise-grade privacy controls and configurable anonymization.
Based on my experience, a rollout goes more smoothly when staff hear what's being collected, and the reason for it, before the agent is installed.
Run Reflow beside ActivTrak on one workflow
I'd start with a parallel trial on a single high-volume workflow, giving Reflow and ActivTrak the same work to measure over the same weeks.
Pick one computer-based workflow your team repeats at high volume, such as invoice corrections or chargeback triage.
Reflow's team sets up the platform for you. The Mac and Windows agent then starts capturing work, with no integration project involved.
Leave ActivTrak running for attendance and productivity reporting.
After a few days, set the workflow's total runs, average run time, deviation, and potential savings beside ActivTrak's productivity data for the same team.
Pick the first automation with both datasets in front of you, then let Reflow measure what changes after launch.
➡️ If you'd like to see your own workflows mapped, book a demo. The Collective case study shows how that visibility led to $3.1M in annual cost savings.
⚠️ Disclaimer: This article was last updated on October 28, 2026. If you spot any inaccuracies, contact us, and we'll fact-check it.
FAQs
Which is better, Reflow or ActivTrak?
For enterprise operations teams, Reflow is the better pick when you want each workflow run recorded step by step and checked against its SOP.
ActivTrak suits organizations that want productivity and AI impact analytics alongside attendance and schedule adherence.
On annual billing, ActivTrak charges $10 to $21 per worker per month. Its free plan covers three workers, while Reflow quotes pricing after a demo.
Does ActivTrak recommend what to automate?
Yes, ActivTrak's Workflow plan, at $21 per worker per month billed annually, lists work pattern and task discovery, prioritized recommendations, AI and automation opportunities, and post-change impact measurement.
Reflow works toward the same decision from step-level records of each run, adding live SOP checks along the way. It needs no integrations and can execute the automation itself.
Is there a free ActivTrak alternative?
Yes. TimeCamp's free plan is the most generous in this lineup, with unlimited users and projects.
Apploye's free Starter plan covers up to 10 users with screenshots and payroll, while Clockify's covers five. Toggl Track's free plan supports a limited number of users. Jibble is also free for unlimited users.
If neither fits, our Jibble alternatives and TimeCamp alternatives guides cover more trackers.
What's the cheapest paid ActivTrak alternative?
eMonitor is the cheapest paid option here as of October 27, 2026, with Starter at $3.90 per user per month billed annually for up to 25 users.
TimeCamp and Clockify follow at $3.99, against $10 per worker for ActivTrak's Work Activity Tracking plan.
Which ActivTrak alternatives include payroll?
Payroll from tracked hours is built into Hubstaff, Time Doctor, and Apploye.
Full payroll comes with Hubstaff's Team plan at $10 per seat a month, paying approved hours in multiple currencies.
On Time Doctor, payroll is part of Standard, which costs $11.67 per user billed annually. Apploye runs payroll even on its free Starter plan, for up to 10 users.
Which ActivTrak alternative is best for employee privacy?
For operations teams, Reflow is my pick when you need workflow data and don't want to monitor individual employees. Reflow isn't designed for employee surveillance. By default, it doesn't collect personal content.
If you'd prefer a time tracker, Timely holds each Memory tracker log private until the person approves it.
Toggl Track has a published position against screenshots and camera tracking.
I've compared both with their competitors in our Timely alternatives and Toggl Track alternatives guides.
Which ActivTrak alternatives can invoice clients?
Hubstaff, TimeCamp, Apploye, and Clockify all create client invoices from tracked time.
If client billing shapes your choice, our guides to Harvest alternatives, Everhour alternatives, and Timesheet alternatives cover tools built around hourly invoicing.
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